Wedding Planners: What we really do (Part 2) Partial Planning/Day of Coordination

A service becoming more popular these days due the fact that it’s millennial’s who are getting hitched is partial planning. Why? Well, simply put, they like to be involved! They don’t necessarily want someone to do everything they prefer to be able to really infuse their own couple style into aspects of their wedding day. Couples who are looking for a planner to do a full coordination should read the article I posted last week discussing full coordination. Partial planning can also include the benefits of hiring for Day of Coordination and other planners have it just as its own service.

IMG_5872When you hire a planner for a partial planning, you sit down together and discuss anywhere from 4 to possibly 6 areas you would like your planner to assist in. Once you’ve decided which areas they will manage, everyone gets to work. Different planners will go about this service differently so it’s good to have clear communication and ensure they understand exactly what it is you expect of them.

  • Creating/organizing a wedding budget
  • Coordinate meetings
  • Venue outsourcing
  • Vendor visits
  • Vendor recommendations
  • Email reminders per month to keep couple on track
  • Décor and rentals

These are just a few areas that couples may opt to have their planner manage for a partial planning.

Day of Coordination doesn’t entail your planner handling anything besides what is directly related to the day of the wedding- as the service suggests! Couples who want to leave all the stress and Nneka and fathershiccups on the day of the wedding but want to plan the entire thing themselves will choose this option. 1-2 months before your wedding day is typically when your planner would step in to tie up loose ends, follow up with vendors and then execute your wedding day so you can completely enjoy it and not have to look after anything.

Whether you choose partial planning or day of coordination, be sure that the service you have selected best suits your needs as a couple. Take into consideration factors like your jobs, family and other obligations you have and when in doubt, ask your planner during the consultation for their insight and opinion.

Wedding Planners: What we really do (Part 1) Full Planning

Let’s just clarify from the start we are NOT wedding coordinators at the venue, don’t get us confused and if you are confused read my article I wrote awhile back

JloSo what do wedding planners really do you ask? Well I guess it depends: we mediate, negotiate, police, teach you how to dance, and might even use nail polish remover to un-super glue a piece of statue from your palm…okay maybe I am getting a bit dramatic here but let’s focus on the full-planning service they provide .

Full scale planning is a lot of work, which is likely why you have hired someone to do it because you lack the time (or patience?) to be able to do all on your own. The moment you are engaged and hire a planner, we are there with you every step of the planning process. Here are some of the things we do for a full planning:

  • Help you create a budget
  • Outsource potential venues and set up viewings based on the number of guests you are looking to have attend and your budget limitations
  • Research officiants based on ceremony style and language
  • Aid you in developing your wedding theme and vision

The DressWait, before I continue, let me just say that we research EVERYTHING. Just because you don’t see work being done in front of your eyes, doesn’t mean it’s not taking hours of our time. Research is tedious and details must be acquired for every single vendor needed for the wedding.

  • Research and outsource: DJ’s or bands for the reception, décor/rentals and florists, hair and makeup artists, suiting/tuxedo companies, bridal boutiques and trunk shows, transportation and hotel accommodations, cakes and sweets, photographers and videographers, invitations, catering companies (if the venue doesn’t have an in-house caterer) and in most cases, planners will also go with you to meet these potential vendors.
  • Help negotiate and manage your contracts and develop a record tracking system for your payments
  • Coordinate your fittings and wedding rehearsal
  • Be there the day of the wedding to organize your vendors, ensure they show up on time, oversee set up and tear down- we leave after you leave.

Reading this it doesn’t look like much but when you realize the endless hours of work it entails to be glued to a computer coming up with multiple quotes from multiple vendors- you will understand why you’ve hired a planner…or at least why you should!

Part 2 will discuss how a Partial Planning works and why some couples opt for it instead!

Wedding hairstyles for medium to long hair

Out of all the stresses of wedding planning, for me the idea of having to choose a hairstyle seems like it would be a nightmare. Of course this is just me and I happen to be obsessed with my hair (and rightly so, I take good care of it and trust NO ONE!). But to have to start looking through my secret hair goals pictures of JLo and Nicole Scherzinger and choose 1 style…is cruel and unusual punishment!

JLo2  N1.PNG  Nicole2

How do you choose? What if you love all the styles? What if they all suit you and your dress? Do you see why my stress levels would go through the roof? Some brides stress over music, others stress over invitations…I would be stressing over hair.

I came across a few awesome wedding hairstyles for medium to long hair done by Ulyana Aster Bridal Hairstyles and had to share them with you! Check out her YouTube video and quick tutorials below!

Farewell 2016

2016 was an incredible year for AVPEvents in many ways! Here, we celebrate even the smallest of successes. Here are some of 2016’s highlights for us

Black Diamond Shoot

wpm_stylized_shoots_black_diamond_24Getting to organize and direct our very first stylized shoot this past summer was one of the most rewarding and mind blowing experiences. I had an incredible team from all over the GTA and Ottawa Ontario and there is no way I could have done it without them. Conceptualizing this shoot was so easy because I knew I wanted it to be intense. Personally, I find the wedding industry could use more multi-cultural models in their shoots so that played a monumental role in the models I chose. Carmela Sagula did a lovely job photographing our set up. Event Rental Group provided our table linens, stemware, utensils and charger plates. 4 Men United provided the suiting for the groom, Ferre Sposa Bridal provided the bridal gowns we used for the bride. Look at the Moon jewelry and Luvy-T Shop provided jewelry, Edible Sins did the gorgeous cakes and cookies and came all the way from Ottawa, Ontario. Mariposa cruises were incredible and offered the Northern Spirit I as our venue and Velvet Rope Floral did a magnificent job on the monochromatic floral arrangements. Keisha Williams was the GTA artist behind the beautiful hair-styling for both the bride and groom. Lastly, Miss Thani who came all the way from Ottawa as well with her Orchid Cosmetics line was the makeup artist who knew exactly what look I was going for and made it come to life. Everyone’s talent and dedication enabled this shoot to make the 2016 Fall/Winter issue of The Wedding Planner Magazine. Thank you and much love to you all!

AVP Blog

Wahoo! This one took awhile but it was so overdue! We finally put together our new www.avpblog.com and changed the look of the entire thing. It was important to me that it connected with our audience and had more emphasis on imagery.  Social media has changed everything and millennials want maximum information in one “go too” spot.

Beneath The Veil

We stopped in to chat with some colleagues and good friends which was so nice. I always find, life can get so crazy hectic that you forget to take a moment and really catch up. Fruitilicious Cakes cakes creator Sandra and I got to spend a few minutes together and booked my July 2017 wedding- which we are stoked for! Also got to reconnect with Frances from Mona Lisa Bridal Gallery- I still have yet to zip over to the gallery but it’s going to happen Frances!

Fashion Show Gala by Sharleez Concept

paulaviscophotography-fashionshowgala52-w800-h2000We were invited to attend the launch of the 2017 Sharleez Concept line sponsored by Elegant Wedding Magazine on October 14 2016 at Fountain Blu. The runway was lined with some extremely talented designers including one of my new favorites, Macedonian born Canadian designer Lidija from House of Lidija. All I can say is wow!  Men’s suiting company D’Royce Customs located here in Yorkville rocked the runway as well. Canadian bridal designer Sharleez Thanga created some stunning gowns for her 2017 collection and we are looking forward to seeing more!

Overall 2016 had a lot of bumps in the road on a personal level but had many sweet moments. We are really looking forward to 2017 and the weddings we have coming up in Toronto all the way to Belleville! Be sure to stay tuned to our blog in the New year for all you newly engaged couples, keep in mind that AVPEvents is offering 10% off our Partial Planning and Day of coordination if you book anytime between now and Feb 28 2017!

Last highlight of the year before we dive right into 2017…I’ll be planning my own wedding this year 😉

Top 10 Must See Wedding Movies

Nothing beats a romantic-comedy about a wedding, a wedding disaster you name it. We’ve listed our top 10 wedding movies of all time. See how many you’ve yet to see and have the girls over and break out the wine!

My Best Friend’s Wedding

my_best_friends_wedding

As children, Julianne and Michael made a vow to marry one another if they were still single at 28. Four days before her birthday, Michael announces he’s getting married to 20 year old Kimberly. Suddenly realizing she’s in love with Michael, Julianne vows to halt the wedding no matter the cost- that is until she’s asked to be Maid of Honor…awkward much?

The Best Man

bestman1

Committed bachelor Harper, just wrote a soon to be best selling novel that is for the most part based on the lives and loves of his group of tight-knit friends. With his entire crew to be present, Harper is to be the best man in his friend Lance’s wedding. To his dismay, an advance copy of the book ends up in the hands of an ex flame and he struggles to keep it under wraps- til he can’t.

Runaway Bride

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Maggie Carpenter is no stranger to a wedding day since she’s left 3 men at the altar thus far. Ike Graham a reporter from the big city branded her “the runaway bride” and after his facts are questioned, he heads to her hometown to report on her upcoming fourth wedding- and to save his rep; til he falls for her.

The Wedding Planner

the-wedding-planner

 

 

 

 

 

The wedding of Internet tycoon Fran Donelly is the biggest and most ostentatious of Mary’s wedding planning career. After being rescued from a near-fatal collision with a runaway dumpster by Steve Edison and spending the most enchanting evening of their lives together, Mary thinks she’s finally found a reason to believe in love. Until she realizes that cupid and her career are about to collide head-on.

My Big Fat Greek Wedding

big-fat-greek-wedding

The entire Portokalos family worries about Toula who’s still unmarried at 30 years old. she works at the Greek family restaurant Dancing Zorba’s, owned by her parents, Gus and Maria. After taking a job at her aunt’s travel agency, she falls in love with Ian Miller, a handsome teacher who is tall, and definitely not Greek. Toula isn’t sure which will be more upsetting to her father, that Ian is a foreigner or that he’s a vegetarian.

Wedding Crashers

wedding-crashers

Jeremy and John are divorce mediators who spend their free time crashing wedding receptions. So when Secretary of the Treasury William Cleary announces the wedding of his eldest daughter, they make it their mission to crash the high-profile event. But their game hits a bump in the road when John locks eyes with bridesmaid Claire taking them on a hilarious journey with a family that’s less than functional.

Monster In Law

monster-in-law

 

Charlotte meets and falls for Dr. Kevin Fields, it’s a whirlwind romance. When Kevin pops the question so soon after they start dating, Charlotte happily accepts. She soon realizes that Kevin’s mom, Viola is anything but thrilled to have a new family member. Viola, a newscaster, has just lost her job and is feeling rather possessive of Kevin, so Charlotte is sheer competition.

27 Dresses

27-dresses

Forever bridesmaid Jane is the go-to gal whenever someone needs help with wedding plans since she can’t say no. So when Jane’s younger sister Tess hooks the man Jane is secretly in love with, Jane finds herself questioning her role as a wedding junkie for the first time. Meanwhile, a handsome reporter is on Jane’s unusual story.

Bride Wars

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As little girls, best friends Liv and Emma started planning every detail of their future weddings, including choosing the same venue: New York’s famed Plaza Hotel. But when a clerical error causes a dilemma in wedding dates, a war begins that reveals and unravels Liv and Kate discover their inner demons which may end their lifelong friendship.

Bridesmaids

the-bridesmaids-cast

Annie is a single woman whose life is a hot mess, but when her lifelong best friend, Lillian, gets engaged, she has no choice but to serve as the maid of honor. Though loveless and almost broke, Annie, nevertheless, fights her way through the awkward and expensive rituals associated with her job as the bride’s go-to gal. That is, until things start to unravel and Annie takes everyone down with her.

10 awful mistakes brides make

No wedding day is completely perfect (unless it is) and there are bound to be some flubs or forgotten details. Here are 10 common mistakes brides make leading up to and on their wedding day:

  1. Don’t carve out enough time for hair and makeup

It is imperative that you consider how large your bridal party is, this should include your mother and mother in law and any flower girls you may have. If you have more than 4 ladies to do hair and makeup for, you should consider hiring two makeup artists and two hair stylists. Make sure they have both met, have pictures of the makeup and hair looks so they can get everyone done on time!

  1.  Drink the night before

Monica drunkTry to refrain from excessive drinking the night before the wedding. Alcohol can make you puffy the next day, if you are sensitive you may even get a mild headache. Trade in a cocktail or glass of wine with some sparkling water and lemon, you’ll thank us.

  1. Rule out a wedding planner

Even if you have managed to plan everything yourself, the week before your wedding is the most stressful. If you had hired a planner for the week of you could have been spending time with your family and friends. Instead, you are left running around keeping track of final payments to vendors, confirming floral deliveries, giving directions…need I continue? Hire a planner.

  1. Don’t account for hidden costs

This is a big one that gets overlooked far too often. Tipping your vendors is a must unless it’s already included in their contract.  Also ensuring they are fed at dinner time if they are present is also important. Marriage license is another hidden cost, postage for “Thank you” cards, meals on wedding day and then there is the “other” category. This is for when the power goes out and you have to buy 200 candles, or the groom forgets to pack his shoes and needs to hail a cab!

  1. Take time with parentsbride with parents

The day of your wedding you are the center of attention and everyone wants to say a word or give a hug. Don’t forget to take a few quiet moments with your parents outside of pictures. It will be a welcome break from the hustle and bustle and it will give you some one on one time with them, they will appreciate it.

6. You forget to eat

Yes, we know you need to fit into your wedding dress as snug as a bug the day of, however, we don’t need a dramatic Scarlett O’Hara fainting moment because you didn’t eat anything. A light breakfast with a few carbs for energy is suffice, lots of water and some snacks while getting ready and during pictures.

  1. Sunless tanning

Anne's gone orange!

Have some practice sessions please! I can’t stress this enough. Sunless tanning can work if you find the right place to go. Be sure to go for a shade that isn’t so far off your natural skin tone, aim for a pre- wedding glow. If you overdo it or go too dark…you will be in your bathroom 2 days before your wedding with half a cup of lemon juice, a quarter cup of sugar…and a loofah sponge.

  1. Don’t feed vendors

Your vendors work hard and rightly so; this is what they do! However, if you have hired a band to entertain your guests, a planner running around behind the scenes, a photographer or videographer- they need to eat. This is customary and likely in the contract you signed when you hired them. Perhaps not what the guests are eating but feed them with something!

  1. Skimp on bridal party gifts

Take into consideration your bridal party (guys too) have spend a ton of money over the past year or so helping you plan your wedding. From wedding gifts, bachelor/bachelorette parties, outfits, dinners, to helping you solve problems, they’ve done so much. Be sure to budget a decent amount (consider how large your bridal party is) so they can feel the love and appreciation you have for all they have done.

  1. Mistreat Single friends

I’ve been one of the single gals at a table, where I don’t know anyone and most of the people I am sitting with are couples. Thankfully I have an outgoing personality and I can talk to anyone but not all your guests are going to find this situation ideal. To ease the pressure or even nerves, try to put them with at least one person at the same table that they know. Please, please have mercy!

4 ways to help you achieve perfect wedding day hair

For some of us (myself included), our hair is our best attribute. So having perfect hair on your wedding day is a huge deal. It’s a good idea to start thinking about what you want to do with your hair after you have gotten the dress. Here are some tips to help you out!

  1. Start researching

bride-computerOne helpful hint here is that it might be a good idea to get the dress or least have an idea of the sort of dress you want. I say this because depending on the neckline, you want your bridal hairstyle to compliment the neckline, not be over the top. Do some research, Google your favorite celebs hairstyles, have the girls over and go through some magazine and get some ideas. Keep the ones you really love and then start looking for a stylist, if you don’t already have one.

  1. Schedule a consultation

Even if you don’t know exactly what you want to do, this will allow you to develop consult confidence and trust in your stylist. Tell them what you absolutely won’t do, details about the dress, particularly the neckline and perhaps even then theme. This way they will be able to help come up with ideas if you don’t have any. If you do know exactly what you want, bring pictures with you so you can show her. She can try a few things while you sitting there and this will enable you both to communicate.

  1. Color your hair in advance

hair-colorIf you plan to spruce up your color be sure to do it at least a week before so it has time to settle and not look drastic. At the same token, if you are planning to do something completely different than what you have, do it a month ahead of time. This way if corrections or adjustments need to be made you will have the time, at the same time; it will give you a chance to get used to it. The most important factor here is being sure you have enough time to make changes if needed.

  1. Have Day 2 Hair on your wedding day

If you want your hair to be easier to style then don’t wash your hair the morning of hair1your appointment, wash it the night before. Sounds strange but for the most part the day you wash, your hair is super soft and shiny but won’t keep a curling iron curl after an hour! If your hair is naturally curly like mine, chances are day 2 hair is better than day 1 here are the products I use.

Hopefully you will find these tips useful in achieving your flawless bridal hairstyle that will have everyone pea green with envy!