#torontowedding – AVPEvents Blog

Scarborough Convention Centre Wedding: Pavin & Vanessa

Published on December 19, 2019December 12, 2019 by AVPEventsLeave a comment

By far, one of the most elaborate weddings I had the privilege of being a part of this year was Pavin and Vanessa at the Scarborough Convention Centre in Ontario.

Not only were they both absolute sweethearts but they had such an incredibly loving wedding party and family- it was hard NOT to be moved by this one.

This was my first experience at the Scarborough Convention Centre and I was really impressed overall. Let me start by saying parking was free (cue all the sighs of relief for Torontonians that deal with crazy parking prices!) and secondly, this wedding had roughly 515 guests so it can accommodate a large guest list. I wouldn’t go too much over 500 guests if you want to be comfortable and be able to get a sense of the ambiance. There is a huge stage and several gorgeous chandeliers that really make the room come to life.

The staff were friendly and helpful with a few minor things I needed to have done before the reception started. The bridal suite was a fair size, but not extraordinarily large and has an adjoining balcony that leads out and overlooks the reception ballroom. The staircase from that balcony will bring you down to the floor level of the reception. The main hallway is long and is typically used for the cocktail hour and it works quite well and washrooms for the guests were very clean, big and beautiful!

bride-groom-aga-khan-museum

sweetheart-table-wedding-reception

wedding-cake-table

sweetheart-table-wedding-reception

sweetheart-table-stage-wedding-reception

wedding-favors-reception

wedding-reception-cherry-blossom-centerpiece

wedding-reception-ballroom

bride-groom-entrance-wedding-reception

bride-groom-rose-poppers

bride-groom-first-dance

bollywood-dancers-wedding-reception

bride-groom-bollywood-dancing

groom-dancing-wedding-reception

The Best Black Friday deals ever in Toronto to consider shopping this season before you get married in 2020

Published on November 24, 2019November 21, 2019 by AVPEventsLeave a comment

Engagement season has just begun and Black Friday is around the corner. You might be thinking “What on earth do I shop for on Black Friday that’s wedding related!?” Keep reading!

Black Friday sample sales & trunk shows

If you don’t have your wedding dress or your bride tribe doesn’t have their dresses, this is the perfect opportunity to shop. Dying for a designer gown? Kleinfeld Canada is having a Black Friday Sample Sale where you get up to 90% off gowns by Clara Rosa, Pnina Tornai and Maggie Sottero. Call 416.861.4800 to book your appointment.

Buy wedding favors in bulk

If you’re having a larger wedding and need to buy favors in bulk? Now is the time to start looking for exactly what you want! Hop onto Amazon and be sure to set yourself up for Prime and research pricing and quantities. Black Friday deals mean price reductions and savings on items you are looking to nab!

Order wedding invitations for less

If you are considering cute “Save the Dates” or actual wedding invitations, websites like Minted that typically offer percentages off will have a great Black Friday sale. Create an account and start browsing invitation styles and be sure you know exactly what you want to go on the invite. You want to be able to take advantage quickly. Also, side note, since these guys are online, it might be worth it to wait until Cyber Monday when deals are better and geared towards online shopping!

Coupon codes for printing wedding stationary

Are you designing your own seating chart? Signage for dessert and cocktail tables? Name place cards? If you have everything ready to go on a USB stick, Vista Print is your next stop! Upload your designs where you want them, check them over carefully and plug in that Black Friday coupon code!

Black Friday deals on wedding accessories

No better time of the year to shop for shoes and jewelry! If there is a gorge pair of earrings you’ve been eyeing or a cute pair of casual sneaks your considering wearing for the reception- do it! Black Friday deals will likely be starting this week and only get better as the actual day approaches. Do your homework and price things out and DO NOT WAIT! If your shoe size is popular (think size 7) or your size is carried in limited quantities (like 10) get them if you find them.

Shop Black Friday gifts for your wedding party

Planning on getting everyone something similar or really personalized? Black Friday is the opportunity you’ve been waiting for. Shop around for some ideas if you aren’t quite sure what you want, and make some calls to ensure the quantities you need are available. Nothing can really be set aside that day, its typically first come first serve so be ready.

50 Wedding Themes for all engaged couple styles

Published on June 18, 2019November 6, 2019 by AVPEventsLeave a comment

1. Life’s a Beach

2. Sorrento (think lemons)

3. Mint to Be

4. Kate Spade

5. Enchanted Forest

6. Secret Garden Party

7. Black Tie (think Gatsby)

8. Roaring 20’s

9. Black Panther

10. Mediterranean

11. Pop-up

12. Welcome Aboard

13. My Sun & Stars/Moon of My Life (Game of Thrones)

14. Parisian

15. Vintage

16. Shabby Chic

17. Boho

18. Boho-Rustic

19. Rustic

20. Country

21. Tropical

22. Old Century

23. Disney

24. Vineyard/Winery

25. Safari

26. Old Hollywood (Vintage Glam)

27. Rustic Modern

28. Italian Romance

29. Masquerade

30. Star Wars

31. Sail Away

32. Go Green

33. Mexican Fiesta

34. Southern Garden

35. Scottish Themed

36. Geometric

37. Impressionist (water colors)

38. 60’s Mod Party

39. 50’s Retro

40. 80’s

41. 70’s Disco

42. Pumpkin Patch

43. Superhero

44. Fire & Ice

45. Winter is Coming

46. Outdoor Pool Party

47. Japanese Cherry blossom

48. Fantasy (think Unicorns)

49. Winter Wonderland

50. My Big Fat Greek Wedding (insert your culture)

100 Insanely smart tips to help a busy bride stay on budget and save money while planning a beautiful wedding

Published on April 29, 2019April 24, 2019 by AVPEventsLeave a comment

Keep your guest list small
Choose flowers that are in season
Consider a Friday or Sunday wedding
Create & print your own invites- here’s a discount code for Minted
Get married on off-peak season (November-April)
Skip the plated meal and do a buffet
Have more comfort food and snacks vs formal food options
Rent certain items vs buying them
Choose a non-traditional wedding venue: municipal park or beach
Google local sample sales and trunk shows for your wedding gown
Shop local outlet stores for bridesmaids’ dresses
Purchase handmade items directly from the seller e.g. Etsy
Ditch favors or limit them to 1 per couple
Keep the ceremony and reception at the same place to cut down rentals, transportation and décor
Rent your wedding dress
YouTube makeup tutorials or go to Sephora for a makeup lesson then do your own makeup
Swap in a sweet table instead of a dessert course
Buy your own booze for the wedding
Only serve appetizers during the cocktail hour
Find a music student(s) to entertain during cocktail hour or for the ceremony (have them audition first!)
Find a newer cake artist to make your cake
Swap your cake for smaller cupcakes or tarts
Limit the bar hours or have an alcohol-free wedding
Instead of multiple shooters, only have 1 photographer
Use wildflowers as fillers in your centerpieces
Opt for sparkling wine over champagne
Use a credit card to pay for vendors etc that has points or rewards so you get something back
Google local wedding shows to get deals on potential vendors
Use coupons or Facebook Marketplace to score deals on accessories or décor items
Hire a wedding planner; what you pay them to do will end up being made up in savings because they can negotiate contracts and save you time
Schedule to do cake cutting and first dance earlier in the evening to cut down on photography hours
More than 3 courses for dinner might be excessive, guests should be fed but don’t overdo it
Have a smaller cake created for display and cutting and have a larger slab cake in the back that gets served to guests
Have a smaller bridal party to cut down costs and possibly hassle
Ditch the bridal party altogether and just have a flower girl and ring bearer to save on gifts
Use a playlist for the cocktail hour and dinner and a DJ for the reception party
Cocktails and mixed drinks are usually more expensive at the bar so limit the options to beer and wine
See if the venue has larger tables so you cut back on the amount of centerpieces
Use something other than flowers for your centerpieces such as candles, picture frames, lanterns
Elope or do a pop-up wedding
Consider emailing your “Save the Dates”
Only invite people you are close to you (you’ve seen and hung out with them in the last 5 years)
Stick to the house wines offered instead of specialty ones
DIY certain wedding items
If one of your friends recently got married and kept some of their décor, ask to borrow it
Buy things like candles and favors in bulk, the price is usually less (buy more than 50 pieces)
Have your shower or rehearsal at home instead of a restaurant
Naked cakes look lovely or instead choose buttercream icing over fondant
Kids meals are cheaper so be sure to ask for a kids menu if you plan to have kids at the wedding or have no kids at all
Only have 1 or 2 options for vegetarian or vegan meals, the more choices the more money
Borrow accessories from friends or a family member instead of buying them
Have the wine at dinner served rather than sitting on the table so consumption is staggered during the evening
Don’t forget tips, shipping fees and taxes and gratuity to be factored into your budget
Decide if you are allowing +1’s or not, additional guests can impact your budget greatly
Negotiate pricing on some contracts
Read over contract carefully and ask questions, it’s very easy to misunderstand something and then get overcharged
Enable people to RSVP on a website instead of traditional paper RSVP’s, plus it’s easier to track
See if your venue has a list of preferred vendors, sometimes they want you to use them but it might cost you. Ask if you are permitted to use outside vendors. They may require approval
Find a venue that needs minimal décor
Get married in a backyard garden to save on venue and décor costs
Price shop for vendors to before booking anything to see if there are comparable prices available
Avoid getting married on a Saturday or a long weekend, it’s the most expensive day to get married
Keep appetizers between 2-3 pieces per person and keep in mind the caterer will likely try to up sell you
If you are wearing a longer dress, no one will see you shoes so why splurge?
Go through each item on your budget to see if there are ways to trim it down
Everyone loves a good wedding trend but they are usually pricey because they are in high demand
Hand write your place cards/escort cards or design them on Minted
Research various wedding budgets and revise yours based on what your research finds
Thank you’s to the bridal party are lovely but don’t have to break the bank
Consider one big single bloom for the bouquets
Don’t let vendors rope you into more than you want too (a planner can help with this) you can politely decline any add-ons
Florists typically charge more for labor so buy your own flowers in bulk to save
Stick to a signature cocktail during the cocktail hour and have it passed around. It will not only save on alcohol but will add a nice personal touch as well.
Can we say: “Free wedding stationary printables” We said it.
Instead of renting a nice car, can you borrow one from someone you know?
Keep all of your receipts so you can monitor what you’ve spent
Ask guests to email their RSVPs to you directly and keep an email file folder of them
Choose a venue outside of a major city. Costs of downtown venues and parking can make sticking to your budget difficult
Wait for a good deal to take your honeymoon instead of right afterwards. Check out Skyscanner or Next Vacay
Get a dress that actually fits instead of off the rack and needing expensive alterations
When in doubt, don’t buy a dress a size or two too small, it’s easier to make a larger dress smaller than the opposite
For any out of town guests, ask hotels close by the wedding venue for reduced rates based on rooms booked
Instead of expensive centerpieces, have empty vases on the tables and use the bridesmaid’s bouquets as centerpieces
Troll Instagram and wedding websites for contests and giveaways
Go to Wedding Wire and see if any vendors you need are offering discounts on their services
Buy as much as you can in bulk (food, flowers, candy) rather than specialty stores that will have higher prices
Shorten your planning time, you will be much more decisive with a strict timeline
Only have the photographer and videographer cover just the ceremony
See if videography can be added to your photography package instead of hiring 2 separate vendors
Any leftover wedding items you have, sell them online
Use the word “wedding” only when necessary (like with venues and photographers) sometimes there’s an up charge
Only splurge on ONE thing like good food or music
Find out if there is a minimum spend at the venue if they have in house catering. Usually if you make the minimum spend, they waive the venue rental fee
Keep your invites to a singe sheet, pretty but simple. It will save on postage
Ask friends to help where they can, as ushers, officiant, MC, DJ
Sew your own table runners with fabric you purchase yourself
Silk and paper flowers go a long way
Skip the traditional wedding dress shops and go to major retailers like Le Chateau or Etsy for your dress
Consider a different time of day: Morning or afternoon so you save on dinner food
Make sure you and your partner are both on the same page on where to splurge and where to cutback!

How to rock a venue open house

Published on February 20, 2019February 14, 2019 by AVPEventsLeave a comment

If you are recently engaged, living in the big TO and still shopping for the perfect venue, this blog post is for you! January-March are the months when venues host an event called an “open house” to showcase the venue’s potential for a wedding. They hire wedding vendors such as a DJ, catering company and sometimes an entertainment company for the evening. You will get to enjoy wine, finger foods, a band or a DJ while getting to check out a venue that might work for your wedding day.

What to look for

Sight-lines

When you look around the room, do you see any large pillars that disrupt a clear line of vision? This is one of the most important things you need to look for when searching for a venue. When you imagine the set up, will anything block the guests view of the ceremony or honor table during the reception? Will photographs look strange? If the room is open concept you are good to go but if it’s a venue with a bit more of a rustic/industrial look, its not a “all bets are off” scenario but careful consideration of the setup will be required.

Washrooms

Besides cold food, nothing is worse than a 200 plus wedding guest count and a one stall washroom…that the bride can barely fit in. Washrooms are a big deal ladies; are they properly cleaned and well stocked (yes snoop those cupboards!!) Does anything look like it’s in need of maintenance? Do the toilet’s flush properly, is there hot water to wash hands, are the soap dispensers full? How many washroom stalls are there and is it wheelchair accessible?

Special Amenities

Another great thing to peep is aspects of the venue that are unique and special. Some venues have an outdoor patio which is great for when you need to get some air. What a about a rooftop patio, who doesn’t love a view? Is there any natural lighting that you love which will translate into beautiful city lights at night and add to the ambience the evening? If you have a summer wedding, do they have a garden area you could gain access too? Parking anyone?!

Wedding Packages

Whether it’s when you first walk in, or are walking out, someone should be handing you a cute little gift bag with a cookie, business cards, gift cards and a wedding package from the venue. It will give a very detailed outlining of what they offer, what’s included and not included in their packages and pricing.

So, call up a few of your girlfriends or bridal party for that matter, when you RSVP include how many will be accompanying you. Don’t eat a heavy dinner since there will be plenty for you to munch on when you get there. Enjoy the entertainment, music and wine and look out for these 4 things I mentioned. It’s a great way to have a nice free little girls’ night out while searching for your wedding venue.

Below are a couple of upcoming venue open houses this month and next, so if you haven’t chosen a venue yet, now’s your chance to see it completely done up and at it’s full potential!

How to prepare for your wedding planning consult

Published on April 26, 2018June 3, 2019 by AVPEventsLeave a comment

It doesn’t take long after your acceptance of the proposal for you to realize there is piles of work to do! It can seem daunting but one of the wisest things you could consider doing is hiring a planner. If it’s not a full planning, day of coordination can take so much weight off your shoulders.

When you start your search for a planner here are some questions you need to be prepared to answer:

“What is your wedding date?” Seems like it shouldn’t be a big deal if you don’t have that figured out just yet, but the reality is that planners live by schedules. So, in order for us to even know if we are available to help you- we need to know your wedding date!
“What is your total wedding budget?” Having this discussion with your partner before you book a consultation is important. Most potential clients want to know how much planning costs, but we can’t give proper quotes for services unless we know what your max budget is.
“How many guests do you plan to have?” This is another important question that helps planners determine their fee. To put into perspective: If you plan to have 300 guests, it’s common sense that a planner would then need an assistant. Paying an assistant will be factored into whatever quote is given.
“Do you have a venue yet?” If you do then let us know, we have already done a wedding there and have connections we can utilize. On the flip side, if we haven’t done a wedding there, then a site visit will be necessary, so we can meet the coordinator and see the space.
“What is your vision?” WHAT DO YOU SEE??! When you think of your wedding day, what do you envision it to be like? Rustic chic with pastels and copper accents? Modern minimalist with greenery and crisp white linens? When you know your “couple style” it makes it easier to create a “inspiration/mood” board. We need to see and feel what you do!
“Are there any “absolutely no ways” for your wedding day?” Certain family members, colors, number of dresses…as planners coming up with ideas is part of the job, but we don’t want to come up with suggestions that are a no go on your list. So be clear about what you do not want…ever.
“What service are you interested in?” This can be discussed at the consultation but to have a general idea is helpful for us. If you are a super busy couple, always on the go and worry about not having time- full planning might be the best option. If your wedding is a few months away and you’ve done a portion of the planning, then partial planning might work better. Day of coordination is for couples who want to undertake the planning aspects but have a planner manage the day of execution, so they can enjoy the day.
“What do you want in a planner?” Not all planners will ask you this, but I will. Do you want someone who leaves most of the decision making up to you? Or is trusting someone to take charge and take the lead more what you want?

If you are prepared to answer these key questions, you will have a very productive first consult with your potential planner!

Elegant Wedding Magazine: Berry Bombshell Style Shoot

Published on December 29, 2017January 2, 2018 by AVPEventsLeave a comment

I was so excited to be offered a style shoot in the 2018 Winter/Spring issue of Elegant Wedding Magazine. Of course, with something this exciting- everything that could have gone wrong, went wrong. Everything up until and even the day of the shoot- everything went wrong.

Incredibly and thankfully I survived and so did the shoot. I had an incredible team and they pulled through for me and put so much talent and work into making it what it is-amazing!

Flavor and Flair was the magazine theme so I chose to work with a bold, very rich color scheme consisting of deep plum, mulberry, cotton candy pink, chartreuse and gold. I was hoping to create a very “regal” feel to the shoot and everything down to the gowns and jewelry reflected drama and majesty.