Style Shoot: Woodland Escape

I had the privilege of being able to do outdoor shoots last year for Elegant Wedding Magazine. I shared the first one with you all, Spring Garden at the Toronto Botanical Gardens in Toronto.

This shoot was very different and I loved it for that reason. It was paramount that as many natural elements were included to maintain an organic feel. It’s not often an outdoor wedding can utilize most of the natural elements outside to contribute to the overall tone of the event style. But it can be done!

Here are some of our favorite shots of this simply stunning shoot!

To see more head on over to the Elegant Wedding Magazine blog post Moody Woodland Forest Wedding

Vendor Credits:

Venue: Fantasy Farms
Photographer: The Butterfly Photography
Florals: Divine Flowers Toronto
Dresses: Mona Lisa Bridal Gallery
Table Top Decor: Plate Occasions
Rentals: Chairman Mills
Decor and Props: Cre8ive Studios
Stationary: GM Calligraphy
Cake and Confections: Dolce Vita Cakes by Albina
HMUA: Makeup Couture/ Hair Couture

AVP Real Wedding: Miguel & Michelle

Miguel and I go back to high school so when he contacted me and asked me to help plan his wedding naturally I was over the moon happy! His fiancée Michelle was lovely and we got to meet at Kleinfeld Hudson’s Bay downtown Toronto as she tried on a slew of gorgeous gowns.

There were many obstacles these two had to overcome amid all the planning, their daughter Mia was under a year old and that took much time and attention. They had also bought a new house, were renovating and had several setbacks.

Everything came together at the Trent Port Marina, tucked away in a town in the southern part of Ontario on the Bay of Quinte. Very quiet, quaint town where everyone knows everyone (I grew up close to there so it was nice to be “home”). It was an intimate setting of close friends and family for the ceremony and dinner. Michelle and Miguel exchanged vows in the late afternoon and then the party started.

The one thing I won’t forget about this wedding is the way they both looked at each other the entire day. It was with such love and certainty, I was so honored to be a part of their happy day. See more on my website

The Dress  Aisle2  Lean on me  DSCN0550-01  DSC03142-01

Planner: Ashley Victoria Productions//Venue: Trent Port Marina//Catering: Tomassos//Linens, Napkins & Chair Covers: Chair Cover King//Photography: Images by Montserrat

Real Couples: With big wedding day regrets

No, we aren’t talking about who they regret marrying! As couples did their own wedding planning with the help of friends or family- post wedding? Some share with us what they would have done differently.

“When we got married the only thing I wish I could have changed was our first dance song. I also realize we should have gotten married in Ontario instead of Quebec because in Quebec the woman doesn’t take her new husbands last name.”-James

“I somewhat regret not listening to my Mom when she suggested we should take some more time for photos (just the two of us).”– Natasha

pw-bride-regret-shutterstock“I should have requested that the camera was to stay on the entire night, instead someone shut it off after the ceremony and it was never turned back on. The speeches and everything during the night was not recorded and that was important to me.”-Jessica

“Number 1: Review that guest list 100 times and make sure whoever is at the door has the most updated one (especially if it’s a big wedding like ours was). Number 2: Designate someone to assist the photographer if you have a big family and a big bridal party. Or else Uncle “I-Don’t-Know-You” will photo bomb all your shots. Number 3: Review the songs you want played at key moments with your DJ. Nobody wants “Baby Got Back” for the groom and mother dance (unless that’s the plan?).”– Mike

“I wish I hadn’t stressed so much about the little details that no one else would even notice or remember. I regret putting money towards ‘things’ instead of towards more people being able to attend.”-Corinne

“We shouldn’t have cheaped out on the photographer, they say you get what you pay for and it’s true!”-Kim

Wedding Budget: The essential differences between deposits vs final payments

If you are planning your wedding yourself, it’s crucial that you know a few very important things when it comes to your budget and how it will be broken down.  This information isn’t common knowledge so if you find yourself struggling or are weary of making a mistake, hire a planner! Deposits and final payments for your vendors are very important and the key to ensuring how much is for what and when is to read the post I wrote last week about reading your vendor contract!

Deposits

Deposits are what you and your partner put down to essentially “reserve” the vendor, all of your vendors will require a deposit. (Side note: Some planners require a retainer; it’s a fancier word for an advance.) It will be written in the contract exactly how much of a deposit is required to secure their services for your wedding. Most wedding bands require up to wedding-contract-041714-0320%, some photographers require half up front, it really depends so again to reiterate, read your contract!

If you don’t quite understand the contract, set up a meeting with them and have them thoroughly explain so there are absolutely no miscommunications. Once you sign that contract, you agree to everything in it whether you read it or not! In most cases, deposits and retainers are non-refundable. Once you put down your deposit, your vendor has then reserved their services for your wedding date.

One other important thing to keep in mind is when you are meeting your vendors to discuss their services and whether or not you will hire them, be in a position to put down a deposit at the meeting. You have no idea what their booking schedule is like and if they are photographer, some are booked up to a year and a half in advance!

Final Payments

Similarly, the contract should stipulate when your vendor expects their final payment. The amounts will vary and the due dates can be anywhere from two weeks before the wedding day up to the day of the wedding. Discussing this and making changes before you sign the contract is essential. Most vendors can be flexible; others not as much so it’s important that you keep hands1track on a calendar the date final payments are due. For example, most venues will request a deposit up to 20% and then final payment will be the entire lump sum of what is left over due roughly a week before the wedding. You can arrange to make payments so it’s not one large chunk gone at once so be sure to inquire about that.

If any payments are due on the day of the wedding, have someone like a planner, parent or another relative who will ensure the payments are to given to the vendors. You will be busy getting married and celebrating and it’s easy to become distracted since it’s your big day.

In both cases whether it’s a deposit or a final payment, request an invoice or a receipt that stipulates the date you paid and the amount. It’s good to keep a record of these payments for your own security.

10 awful mistakes brides make

No wedding day is completely perfect (unless it is) and there are bound to be some flubs or forgotten details. Here are 10 common mistakes brides make leading up to and on their wedding day:

  1. Don’t carve out enough time for hair and makeup

It is imperative that you consider how large your bridal party is, this should include your mother and mother in law and any flower girls you may have. If you have more than 4 ladies to do hair and makeup for, you should consider hiring two makeup artists and two hair stylists. Make sure they have both met, have pictures of the makeup and hair looks so they can get everyone done on time!

  1.  Drink the night before

Monica drunkTry to refrain from excessive drinking the night before the wedding. Alcohol can make you puffy the next day, if you are sensitive you may even get a mild headache. Trade in a cocktail or glass of wine with some sparkling water and lemon, you’ll thank us.

  1. Rule out a wedding planner

Even if you have managed to plan everything yourself, the week before your wedding is the most stressful. If you had hired a planner for the week of you could have been spending time with your family and friends. Instead, you are left running around keeping track of final payments to vendors, confirming floral deliveries, giving directions…need I continue? Hire a planner.

  1. Don’t account for hidden costs

This is a big one that gets overlooked far too often. Tipping your vendors is a must unless it’s already included in their contract.  Also ensuring they are fed at dinner time if they are present is also important. Marriage license is another hidden cost, postage for “Thank you” cards, meals on wedding day and then there is the “other” category. This is for when the power goes out and you have to buy 200 candles, or the groom forgets to pack his shoes and needs to hail a cab!

  1. Take time with parentsbride with parents

The day of your wedding you are the center of attention and everyone wants to say a word or give a hug. Don’t forget to take a few quiet moments with your parents outside of pictures. It will be a welcome break from the hustle and bustle and it will give you some one on one time with them, they will appreciate it.

6. You forget to eat

Yes, we know you need to fit into your wedding dress as snug as a bug the day of, however, we don’t need a dramatic Scarlett O’Hara fainting moment because you didn’t eat anything. A light breakfast with a few carbs for energy is suffice, lots of water and some snacks while getting ready and during pictures.

  1. Sunless tanning

Anne's gone orange!

Have some practice sessions please! I can’t stress this enough. Sunless tanning can work if you find the right place to go. Be sure to go for a shade that isn’t so far off your natural skin tone, aim for a pre- wedding glow. If you overdo it or go too dark…you will be in your bathroom 2 days before your wedding with half a cup of lemon juice, a quarter cup of sugar…and a loofah sponge.

  1. Don’t feed vendors

Your vendors work hard and rightly so; this is what they do! However, if you have hired a band to entertain your guests, a planner running around behind the scenes, a photographer or videographer- they need to eat. This is customary and likely in the contract you signed when you hired them. Perhaps not what the guests are eating but feed them with something!

  1. Skimp on bridal party gifts

Take into consideration your bridal party (guys too) have spend a ton of money over the past year or so helping you plan your wedding. From wedding gifts, bachelor/bachelorette parties, outfits, dinners, to helping you solve problems, they’ve done so much. Be sure to budget a decent amount (consider how large your bridal party is) so they can feel the love and appreciation you have for all they have done.

  1. Mistreat Single friends

I’ve been one of the single gals at a table, where I don’t know anyone and most of the people I am sitting with are couples. Thankfully I have an outgoing personality and I can talk to anyone but not all your guests are going to find this situation ideal. To ease the pressure or even nerves, try to put them with at least one person at the same table that they know. Please, please have mercy!

Questions to ask your wedding photographer before you hire them (Part 2)

  1. Do you bring a second shooter? This is more important than you think, there are many things that won’t get captured for example the emotion of the bride and groom as she walks down the aisle. You may get a behind shot, but with one photographer, you won’t get those other candid moments.
  2. Do you have a limit to the number of shots you take? The answer is usually no
  3. How many images can I expect to see from my wedding? It’s typical for most photographer’s to take anywhere from 1200-1500 images. However it’s unlikely you will see them all; in most cases the couples will see anything from 150-400 pictures.
  4. Roughly how long does it take to see proofs? Everyone is different, having a ballpark idea is good so you can follow up.
  5. Will I receive disc of the images or do I need to order prints through you?
  6. How much are the prints?
  7. Is there an album included? If yes, then ask to see it before committing!
  8. If there is an emergency or you become ill, what is the backup plan for my wedding? This is an extremely important question. There have been horror stories of photographers not showing up on time or at all. You need to have some sort of guarantee since you will be putting down a deposit, that they have a second person (whom you will meet and discuss the same things with).
  9. When is the deposit and balance due? Knowing this will give you ample time to plan ahead and organize your payment schedule along with your other vendors.
  10. What is your cancellation policy? Don’t wait to see if something is mentioned in the contract, ask first, then follow up by asking if what they tell you is put in the contract and to show you where it is.

Questions to ask your wedding photographer before you hire them (Part 1)

  1. How many weddings have you shot in your career? Always good to know
  2. Are you shooting more than one wedding on my wedding day? If yes, ensure there is significant time in between both
  3. What is your preferred style of photography? There are several: Photo journalism, Artistic, Natural Light, Traditional andBlog-First-Year-As-A-Full-Time-Wedding-Photographer Illustrative
  4. Have you shot at my venue before? If they have then they will be familiar with sight lines etc, if not, it might be a good idea to invite them to go to the site with you.
  5. Do you work from a “shot list”? If yes then ask to see it and if not, a great follow up would be to ask if you are to provide one for them
  6. Can I request certain images are taken at the wedding? Be sure to ask how they will ensure they get these shots if the answer is yes.
  7. Do you bring your own lighting? This should almost always be a yes…if not, there should be a long, detailed answer as to why not!
  8. How many hours are included in your wedding package? It’s customary for photography to start at least 2 hours before the ceremony itself.
  9. How much is an additional hour(s) of your time? Always good to be clear on exactly how long you will require them to be there and how much overtime may cost.
  10. Will you use any images for advertising? This may not always be mentioned up front or stated in the contract so it’s good to know and this way if you aren’t comfortable with you, you can come to an agreement.

Feature Article in The Wedding Planner Magazine- Summer 2015 issue

I was so happy when I was asked to write an article for the magazine I currently work for. I really enjoyed writing this and am thankful for the opportunity! I’d like to applaud all of my amazingly talented and hard working colleagues who put so much time and dedication into this publication. Please go to our website and see all of their incredible work. You can also find us on Facebook, Twitter and Instagram  I hope you enjoy! AV.

Ash ArticleClick article to read.

Brides: Do not DIY these 4 areas

If you decide to embark on the adventure of planning your own wedding (and as a planner…of course I’m going to tell you not too!) it’s not impossible. With Pinterest brides, planning and getting inspiration can be fun and exciting with all the DIY ideas there. However there are four instances that you do not want to DIY under any circumstances!

  1. Plan…everything

I know said it’s not impossible and it’s not but planning everything means sacrificing a lot of time away from other aspects of life. Leaving work early for consultations during business hours, late night Pinterest Brideemailing and outsourcing, less time with family and engaging in leisure activities and more stress. So you can plan but prepare yourself…a Wedding Planner has a career out of planning for a reason!

  1. Flowers

wedbouquet3-600x785Unless you are only wanting your own bouquet and want to do it yourself with some flowers the day of the wedding on top of stressing about the day in its entirety…don’t do your own flowers. There are a million reasons why but one of the first is that it is incredibly time consuming. Another reason, you can only do it the day of unless you want to spend all your time trying to keep them fresh and alive? Didn’t think so…

  1. Food

Sort of along the same lines as flowers, extremely time consuming and unless it’s Bride cookingdesserts, it must be done the day of the wedding. I don’t think you were planning to make 150 guests a four course meal in a lovely white dress and skip out walking down the aisle right? It cannot be done, so please don’t try it will be bad for everyone.

  1. Photography

Bride photographyIt is a possibility that you could end up with one of those “selfie sticks” as a wedding gift and maybe then you could take some pictures but you need to be in all the photos. This is one of the most important days of your life; skimping out on the photography would be highly regrettable. Hire an expert; it’s worth it since they will be beautiful lasting memories for you and your family and friends. Everything else has the potential to be accomplished DIY, give it your best shot. Our best advice here? Stay away from these four areas and attempting to do them solo, otherwise the biggest day of your life will go up in flames!